Free Email Signature Creator
Build a professional HTML email signature with social media icons, your photo or logo, and 4 clean templates. Copy and paste into Gmail, Outlook, Apple Mail, or any email client.
Personal Info
▼Contact Info
▼Photo / Logo
▼https:// image URL below.
Max 500 KB. Need to shrink your logo? Use the Image Compressor.
Social Media Icons
▼Template & Color
▼Enter your name to see a preview.
https:// image URL in the Photo / Logo section for the most reliable email signature image rendering.
| Feature | Gmail | Outlook | Apple Mail | Thunderbird |
|---|---|---|---|---|
| Inline Images | ✓ | ✓ | ✓ | ✓ |
| Social Icons | ✓ | ✓ | ✓ | ✓ |
| System Fonts | ✓ | ✓ | ✓ | ✓ |
| Background Colors | ✓ | ✓ | ✓ | ✓ |
| Links | ✓ | ✓ | ✓ | ✓ |
- Click Copy Signature above.
- Open Gmail and click the gear icon, then See all settings.
- Scroll down to Signature under the General tab.
- Click + Create new and give it a name.
- Click inside the signature editor and paste (Ctrl+V or Cmd+V).
- Scroll to the bottom and click Save Changes.
- Click Copy Signature above.
- Open Outlook, go to File → Options → Mail → Signatures.
- Click New, name your signature, and click the editor area.
- Paste with Ctrl+V.
- Select it as your default for new messages and/or replies.
- Click OK.
- Click Copy Signature above.
- Open Outlook on the web and click the gear icon (Settings).
- Go to Mail → Compose and reply.
- Under Email signature, click inside the editor and paste.
- Click Save.
- Click Copy Signature above.
- Open Mail, go to Mail → Settings → Signatures.
- Select your email account on the left and click the + button.
- Click in the right preview pane and paste with Cmd+V.
- Close the settings window — changes save automatically.
- Click Copy HTML Source above.
- Open Thunderbird, go to Account Settings for your email account.
- Check Use HTML and paste the HTML code into the signature text box.
- Click OK.
Free Professional Email Signature Creator
A professional email signature is one of the simplest ways to build credibility with every message you send. It tells the recipient who you are, what you do, and how to reach you — without requiring them to search. This tool lets you create a polished, HTML-formatted email signature in minutes. Fill in your details, choose a template, add social media icons, and copy the result directly into your email client. No sign-up, no subscription, no watermark.
Why Your Email Signature Matters
The average professional sends 40+ emails per day. Every one of those emails is an opportunity to make an impression. A well-designed signature with your name, title, company, and contact links reinforces your brand and makes it easy for people to connect with you. An inconsistent or missing signature, on the other hand, looks unprofessional and makes it harder for recipients to find your phone number, website, or social profiles when they need them.
Social Media Icons That Actually Work
Most email signature generators either skip social links or rely on embedded data-URI images that email clients strip. This tool uses self-hosted social icons on SmarterSources for major platforms, which paste more reliably into Gmail, Outlook, and Apple Mail, and falls back to email-safe styled links where needed. You can toggle each platform individually, choose between brand colors, a custom color, or monochrome, and pick from three styles.
Table-Based HTML for Maximum Compatibility
Email clients do not render HTML the same way browsers do. Gmail strips most CSS. Outlook uses Microsoft Word's rendering engine. Apple Mail is the most forgiving. To work across all of them, this tool generates signatures using table-based layouts with inline styles — the only approach that reliably works everywhere. No div tags, no flexbox, no external stylesheets. Just clean, portable HTML that pastes correctly into any email client.
Frequently Asked Questions
How do I add my email signature to Gmail?
Click "Copy Signature," then go to Gmail Settings, click "See all settings," scroll to the Signature section under General, click the compose area, and paste with Ctrl+V or Cmd+V. Click Save Changes at the bottom.
Does this work with Outlook?
Yes. For Outlook desktop, go to File → Options → Mail → Signatures, create a new signature, and paste. For Outlook on the web, go to Settings → Mail → Compose and reply, and paste into the Email signature box.
Will the social media icons show up in all email clients?
For best compatibility, the tool uses self-hosted social icons for major platforms and email-safe styled link fallbacks instead of embedded data-URI images. This pastes more reliably in Gmail, Outlook, Apple Mail, and other clients.
Is my data private?
Yes. Everything runs in your browser. Your contact information, photo, and settings are saved to your device only using localStorage. Nothing is sent to any server.
Can I add a company logo instead of a photo?
Yes. The photo upload field accepts any image. Upload your company logo and choose between circle, square, or oval shapes. You can also add a border with a custom color. For best results, use an image under 500KB.
Why does my signature look different in some email clients?
Email clients render HTML differently. This tool uses table-based layouts with inline styles, which is the most compatible approach. However, some clients like Outlook desktop may slightly adjust spacing or fonts. The signature is designed to look good across all major clients.